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Forwarding Letter Template (Submission of Documents)

LetterKraft Team1 min read
Difficulty
beginner
Language
English
Last reviewed:
Reviewed by:
TBD
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Quick answer

Use a forwarding letter when you are submitting documents to an office and you want a clear record of what is being sent and why. Keep the subject specific, state the purpose in the first paragraph, and list all enclosures accurately.

Key takeaways

  • State purpose + requested action in the first paragraph.
  • List enclosures clearly and accurately.
  • Avoid long background; attach details as annexures where needed.

Template (Copy and customise)

[On letterhead if applicable]

Reference/Outward No.: [If applicable]
Date: [DD/MM/YYYY]

To,
The [Recipient Designation],
[Office/Department],
[Organisation],
[City]

Subject: Submission of [document name] dated [DD/MM/YYYY] for your consideration

Sir/Madam,

This is to submit [document name] dated [DD/MM/YYYY] in relation to [brief context] for your kind consideration and necessary action.

Kindly acknowledge receipt and inform the next steps, if any.

Yours faithfully,

[Signature]
[Name]
[Designation]
[Office/Department]

Enclosures:

  1. [Document 1 — date/identifier]
  2. [Document 2 — date/identifier]

Copy to (if applicable):

  • [Designation/Office] — for record

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Frequently asked questions

Should I add a copy-to line in forwarding letters?

Only if your workflow requires routing or record-keeping. Keep it minimal.