Dispatch Number
Also known as: Outward Number, Outward No., Dispatch/Outward No.
Definition
An identifier commonly assigned by an office to track outgoing letters in dispatch/outward registers or digital tracking systems.
Definition
A dispatch number (often called an outward number) is an identifier assigned by an office to track outgoing communication.
Purpose
- Supports traceability in outward/dispatch registers
- Helps retrieve an outgoing letter record later
- Reduces confusion when multiple letters have similar subjects
Usage (Best practice)
- Use the dispatch/outward number only when it is officially assigned by the relevant office workflow.
- Do not invent dispatch numbers.
- If you do not have a dispatch/outward number, rely on date + subject + recipient details.
Examples (Illustrative)
- “Outward No.: [as assigned by office]”
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